A major challenge for a lot of companies is to achieve consistent and thorough pre and post-trip vehicle inspections. If you’re struggling with this problem, here are two steps to making the process easier – and improve the quality of your Driver Vehicle Inspection reports (DVIRs) at the same time.

Why you should worry about DVIRs

The benefits of catching safety-related issues before a vehicle hits the road are well-established – fewer breakdowns and more successful roadside inspections. So why does this continue to be a challenge for so many companies?

While the why (vehicle inspections are required by regulation and/or company policy) is reinforced, they often fail the how part of the equation (there is no defined company-established vehicle inspection process). When the how is not defined, vehicle inspection is left up to individual driver subjectivity and varying levels of quality.

The solution?  As with most sound safety strategies, start with the basics.

Step 1 – Standardize the Inspection Process

Establish a single vehicle inspection process.

  1. Involve a couple of your best senior or lead drivers in the development process.
  2. Customize the process based on your specific equipment and unique operation.
  3. Emphasize various parts and components based on your roadside inspection vehicle-related violation history.
  4. Once completed, document the process, then train to a single standard.

A single standardized process is easier to manage, as you can measure driver deviation from your standard vehicle inspection process.

Step 2- Use technology including electronic DVIRs

As stated, the largest single issue in a vehicle inspection process is individual driver behavior so, to the extent possible, human error needs to be taken out of the process. With today’s mobile enterprise management technology, this is much more possible.

Electronic DVIRs (Daily Vehicle Inspection Reports) allow for a stepped and customized inspection process.

Different vehicles, trucks, trailers or equipment often require their own custom inspection form. Telogis Compliance (with DVIR) makes it easy to customize and modify your process in a seamless and driver-friendly manner.

If you would like to know how to switch to a standardized inspection process – and remove much of the guesswork and subjectivity from your current process – talk to us today.